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南京大学现代工程与应用科学学院外籍青年千人Goette教授实验组招聘双语秘书
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南京大学现代工程与应用科学学院外籍新入职青年千人诚聘双语秘书，具体要求如下，薪 酬待遇面谈，有意向者请发送英文简历到zhongf@nju.edu.cn。 Goette教授简介见：https://eng.nju.edu.cn/4b/01/c5016a150273/page.htm Job Title: (Foreign language) secretary/PA Reports to: Foreign faculty member Basic Purpose: To provide key support in the areas of administration, international relations, basic HR& finance administration, ad hoc projects and secretarial duties to foreign faculty members of the college helping to ensure the smooth running of the operation for all staff. Duties and Responsibilities Office management • Maintain central filing, unit stationery such as letterheads, envelopes, labels etc • Maintain generic office supplies, copier paper, stationeries, fax machine, copier machine, etc • Maintain research group web pages, including translations from English into Mandarinand vice versa Administration • Handling incoming and outgoing mail • Organise couriers both local and overseas • Arrange travel arrangements for the group (internal travel application, ticket booking, visa, hotel, car transfer, travel insurance) • Telephone enquiries from external parties • Compile expenses claim for signing and internal processing (taxi vouchers, travel and finance related matters) Secretarial/PA • Set up appointments and meetings and manage diaries • Set up and maintain filing system • Arrange business/personal travels and errands • Organise meetings, including training meetings, regional meetings and international meetings • Expense report completion • Medical claims processing from employees in the unit (if applicable) • Support college training requirements • Assist in the translation of documents, including scientific grant proposals, from English into Mandarin and vice versa HR management • Maintain student records • Assist in the communication between research students and faculty members • Assist in the compilation of student evaluation and progress reports Role • To act as the personal assistant to the foreign faculty members • Provide supporting assistance directly to foreign faculty members, head of department and executive dean • Office management and secretarial duties for research groups • To represent foreign faculty and their interests to other parts of the organization and externally • Liaise with other PA’s/secretaries within CEAS to exchange/share information and to apply best practices • Liaise with PA’s/secretaries of international collaborators to exchange information and prepare visits to NJU 职位名称：（外语）秘书/ PA 报告：外籍教授 基本目的：为学院外籍教员提供在行政、国际关系、基本人力资源和财务管理、特设项目 和秘书职务等方面的帮助。 义务和责任 办公管理 维护文件管理系统，单位文具如信纸，信封，标签等供给， 维持一般办公用品供给，复印纸，文具，传真机，复印机等， 维护研究小组的网站，包括中英互译。 行政 处理来往邮件， 整理国内国际快递， 负责实验组的出差事宜（出差申请，机票预订，签证，酒店，汽车接送，旅游保险）， 承担外来电话的接待， 处理各项报销（日常打车费，出差及其他财务相关事宜）。 秘书/ PA 预约会谈，做工作纪要， 文件归档及维护， 安排商务/个人旅行和相关事宜， 组织会议，包括培训会议、区域会议和国际会议， 完成财务报告， 实验组人员的医疗报销（如适用）， 协助文件翻译，包括科学基金申请，中英互译。 人力资源管理 维护学生记录， 协助研究生和教职员工的交流， 协助整理学生评价和进度报告。 角色 担当外籍教员的私人助理； 实验组办公室管理和充当秘书一职； 在外代表外籍教员及其利益； 与学院其他秘书/Pa联系，交互、共享信息以使工作更高效； 与国际合作者的秘书/PA联系，交互信息，为合作者来访做准备。 [ Last edited by isa0210 on 2016-12-5 at 15:47 ] |
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