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museum

木虫 (著名写手)

[交流] 英语应用文写作指南

私人和公务信函--概述

　　书信是日常生活中常用的文体，是用以交涉事宜、传达信息、交流思想、联络感情、增进了解的重要工具。书信一般可分为商务信件或公函（Business Letter or Official Correspondence）和私人信件（Private Letter）两大类。值得注意的是，英语书信的写法与汉语书信有一些明显区别，应特别加以区分。
英语书信通常包括下面几个组成部分：信端、信内地址、称呼、正文、结束语、签名、附件、再启等。下面我们将逐个进行介绍。
关于发信日期的写法，应注意以下几点：
①年份应完全写出，不能简写。
②月份要用英文名称，不要用数字代替。
　　③月份名称多用公认的缩写式。但 May, June, July, 因为较短，不可缩写。
④写日期时，可用基数词1，2，3，4，5，……28，29，30，31等，也可用序数词 lst, 2nd, 3rd, 4th, 5th, …… 28th, 29th, 30th, 31lst等。但最好用基数词，简单明了。
日期可有下列几种写法：
① Oct. 20, 2004
② 10 May., 2004
③ 3rd June, 2004
④ Sept. 16th, 2004
其中，①最为通用。
3.称呼（Salutation）
给外国人写英文信时，称呼用语要注意以下几点：
①对没有头衔的男性一般称呼 Mr. 。Mr. 用在姓氏之前或姓氏和名字之前，不可只用在名字之前，例如对的称呼，应该是：Mr. 或 Mr. White, 不可是：Mr. Phil。若称呼多个男性，则在姓名前用 Mr. 的复数形式 Messrs. 。对一般以人名为名称的公司和企业常用这种称呼，例如：Messrs. Black and Brothers 布莱克兄弟公司。
②对女性一般称呼 Mrs.， Madam 或 Miss。Mrs.用在已婚女子的丈夫的姓氏之前，或姓氏和名字之前，一般不用在名字前 Madame 此词可以单独使用或加在丈夫的姓名之前 Mrs. 没有复数形式。若称呼多个女性，则在姓名前用 Mme. 的复数形式 Mmes. 而对以女子名字为名称的公司、企业可用 Mesdames 称呼。 Miss 多用于未婚女子，此词可缩写为 Ms ，用于姓氏之前或姓氏和名字之前，一般不用于名字之前。
③对收信人的称呼，也可用头衔或职位的名称，不分性别。例如 Professor （缩写为 Prof.），Doctor （缩写为 Dr.）， General (缩写为 Gen.) 。这些称呼都放在姓氏之前或姓氏和名字之前，如 Prof. （Phil）White等。
④对外公函中对收信人的称呼，可用 Gentlemen （而不是 Gentleman），Dear Sir (s)和 My dear Sir(s)等。Gentlemen 之前不能加 Dear， 后面也不能带姓名。用 Sirs 时，前面常用 Dear 一词，但也可单独用 Sir。若收信人是妇女，则无论已婚或未婚，都可单独使用 Madam 或其复数 Mesdames。
⑤对外国高级官员的称呼，如国家元首、政府首脑、部长、大使、公使和特使等，可用（Dear）Sir， （Dear）Mr. Chairman，（Dear）Mr. Premier， （My dear）Mr. Ambassador，Your Excellency （复数为 Excellencies）。
⑥对君主制国家的国王和皇帝等男性君主，可以 Sir 称呼，对女王、女皇和皇后等女性君主，可用 Madam 称呼。有时也用 Your Majesty 称呼以表示。客气和尊敬Your Majesty 可兼指男性和女性，其复数为 Your Majesties。
⑦对王室成员，如太子、王子、亲王和公主等，一般可用（Dear）Sir 或（Dear）Madam 但在正式尊称时，一般用 Your Highness (复数为 Highnesses)。
收信人称呼
先生（男人）Mr./Esq.
夫人（已婚）Mrs.
小姐（未婚）Miss
夫人、小姐统称Ms.
夫妇俩人Mr.and Mrs.
两位或两位以上男子Messrs
两位或两位以上女子（已婚）Mesdames
两位或两位以上小姐（未婚）Misses
常见的头衔（汉英对照）如下：
教授Professor
博士Doctor(Dr.,Ph.D.)
医学博士Medical Doctor(M.D.)
总统或校长President
主席或董事长Chairman
副主席或副董事长Vice Chairman
副总统或副校长Vice President
首相Prime Minister
总理Premier
省长或州长Governor
市长Mayor
参议员Senator
大使Ambassador
秘书长Secretary General
一秘First Secretary
二秘Second Secretary
院长Director,Dean
副院长Vice Director
系主任Dean,Head,Chair
馆长Chief Librarian,Curator
阁下Excellency
神甫Father
4.信的正文（Body of the Letter）
信的正文每段第一行应往右缩进约四五个字母。在写事务性信件时，正文一般开门见山，内容简单明了，条理清楚。在写私人信件时，信写好之后若有什么遗漏，可用 P. S.表示补叙。
5.结束语（Complimentary Close）
结束语是写信人表示自己对收信人的一种谦称，只占一行，低于正文一二行，从信纸的中间或偏右的地方开始写。第一个词的开头字母要大写，末尾用逗号。结束语视写信人与收信人的关系而定。　　　　
私人和公务信函--常用句式
常用的起首语有：
1）Thank you for your letter dated Dec.22,1969.
2)Many thanks for your letter of Sept.5，1997.
3)A thousand thanks for your kind letter of June 5,1997.
4)Your kind letter of November 22th arrived this morning.
5)Your letter which arrived this morning gave me great comfort.
6)In reply to your letter dated 4th July,I want to say…
7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.
8)What a treat to receive your kind letter of May 5th!
9)It is always a thrill to see your nice handwriting.
10)First of all I must thank you for your kind assistance and high attention to me .
11)With great delight I learn from your letter of this Sunday that …
14)I am very much pleased to inform you that my visit to your country has been approved.
15)I wish to apply for teaching position you are offering.
16)I am too excited and delighted at your good news.
17)I am very obliged to ;you for your warm congratulations.…
常用的结束语有：
1）Awaiting your good news,
2)Looking forward to your early reply,
3)Hoping to hear from you soon,
4)We await your good news.
5)I hope to hear from you very soon.
6)We look forward to your reply at your earliest convenience.
7)I look forward to our next meeting there in Los Angeles.
8)Your early reply will be highly appreciated.
9)Any other particulars wanted we shall be pleased to send you.
10)The help you give me is sincerely valued.
11)I hope everything will be well with you .
12)Please let us know if you want more information.
13)I hope you always enjoy yourself.
14)I wish you very success in the coming year.
15)Please remember me to your family.
16)With best regards to your family.
17)All the best.
18)With love and good wishes.
私人和公务信函--分类举例--私人介绍信
例1
Directions: One of your classmates and friends Li Fang will go to a university in New York to study for several months. Please write a letter to an American friend in New York and introduce Li Fang to him/ her.You should write about 100 words and do not need to write the address.
Dear Mrs Mark，
I am giving Miss Fang Li, a classmate of mine, this note of introduction to you and Mr. Mark, when she goes to visit New York City. Miss Li is my good friend. She is invited by a university to study there for a few months. She is a kind young lady. I believe you will enjoy meeting and knowing each other and become friends. It is my hope that you will kindly invite her to stay in your house for a few days.

　　Kind regards

　　Very affectionately,
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monster_8182

银虫 (小有名气)

1

不错,省得我买书看了，楼主写的很好。多谢多谢!
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museum

木虫 (著名写手)
×××

　　*It is my hope that ... 是一个强调句式，意同 I hope that.

　　stay in your house 表示在你家小住。

　　例2

　　Directions : Your friend Mary Brown will go to Washington D. C. next month. Write a letter to Tony who is there and introduce Mary to him. You should write about 100 words and do not need to write the address.

　　Dear Tony,

　　This letter will introduce my best friend Mary Brown of whom you’ve often heard me mention. She is going to be in Washington D. C. next month to lecture. I want very much to have her meet you there.

　　And this seems like an excellent chance for you to meet each other. I think both of you will have a lot in common. So far as I know, you both are interested in modern literature. Once you meet her, you will really enjoy her company. Any kindness to her will be duly appreciated by me.

　　Yours affectionately,

　　×××

　　* 这是一个向朋友介绍朋友的介绍信。Tony 和 Mary都是写信人的朋友，在他看来，他们志同道合，有共同爱好，所以希望他们相识，信中说“you both are interested in modern literature once you meet her, you will really enjoy her company”。
私人和公务信函--分类举例--应聘信

　　（Accepting Request for an Interview）

　　例1

　　Directions: You have just received a letter from a company, which replied your application for a job and asked you to go to the interview on August 30. Please write a reply which is about 100 words and you do not need to write the address.

　　Dear Mr. Wang,

　　Thank you for your reply of August 20 about my application for a position. It came to hand this morning as a pleasant surprise. I am glad to tell you that I will attend the interview at the time you set for the morning of August 30. I will bring along full details of my testimonials as you suggested.

　　I would like to introduce myself to the company and hope to be a member of it. I would certainly spare no effort to acquit myself to your satisfaction.

　　Yours respectfully,

　　×××

　　*come to hand 表示收到。set 表示设定时间。 spare no effort 不遗余力。

私人和公务信函--分类举例--推荐信

　　(Letters of Recommendation)

　　例1

　　Directions:You are preparing to introduce your student to sb. Write a letter about 100 words and express your opinion clearly.

　　1) what the referee want to obtain

　　2) the reason you want to introduce him or her.

　　3) the opinion and suggestion of yourself.

　　You do not need to write the address.

　　Dear Professor Smith,

　　It is my pleasure to recommend my student Mr. Wang Gang for admission to your department for pursuing a master degree in accounting.

　　I am engaged in accounting teaching at a university in Beijing China, I enjoy my work and all of my Chinese students, who are so clever and friendly. However Mr. Wang Gang excels almost any others. He is not only outstanding in the field of accounting but also gifted for the English language, for he seems to understand almost every word I say in class. As concern as his personality, I find him honest, responsible, and cooperative. I bet you’ll like him too.

　　I recommend him enthusiastically. If you need further information regarding Mr. Wang Gnag, do not hesitate to contact me.

　　Best regards,

　　Sincerely yours,

　　×××

　　*be engaged in 表示从事（……工作），as concern as关于、提及

　　例2

　　Directions:You are asked to write a recommendation of your student for a position of marketing clerk about 100 words please express your reason clearly.You do not need to write the address.

　　Dear Mr. Manager,

　　I am writing this letter to recommendate my student Wang Gang who is seeking the position of marketing clerk of your company.

　　He says you are satisfied with his presentation at the interview and require recommendation to be attached to his exceptional academic performance in the college.

　　As his political instructor, I think Mr.Wang is well qualified for the position he seeks. He always ranks among the top five in his grade, has passed CET-6 and obtains a certificate of intermediate computer skills. Mr. Wang is a studious, selfless, and aspiring young man, and he is awarded the title of Three Good Activist by the college every year.

　　I believe he is a good candidate worthy of your consideration.

　　Your sincerely,

　　×××

　　*interview即面试， be well qualified表示完全具有资格、很合格

　　例3

　　Directions:You are going to write a recommendation for sb. as you will introduce him or her a job. Please express your idea clearly about 100 words.You do not need to write the address.

　　Dear Sirs,

　　I take delight in recommending Mr Wang Gang to the Education Department of your university.

　　Mr Wang is a conscientious and strong-minded young man. He was first trained for two years in Beijing Normal University and assigned to work as a high school teacher. His desire, however, was to instruct English in a university. Then he entered the Beijing Institute of Education to study English for another two years . His academic record was exceptionally good, especially in American literature course.

　　Now, He has graduated from the institute and hopes to study further abroad, which will benefit his future employment prospect and may help fulfil his desire.

　　I should appreciate it very much if you would consider him.

　　Yours sincerely×××

　　*take delight in表示很乐于（做某事）。

　　例4

　　Directions: Your are asked to write a recommendation for a student. Please give your suggestions and express your opinions clearly about 100 words.You do not need to write the address.

　　To Professor Zhang,

　　I have the pleasure of writing this letter of recommendation for Mr. Li Ming, who is a student of mine. He wishes to be considered an applicant for the MS course of biology at your college.

　　Mr. Wang is a gifted young man. He has devoted his heart to his study and research. Not only has he obtained A’s in all major subject areas, but he has also published several articles in the school journal, illustrating his originality and his deep understanding of science. For his competence, he is respected by everyone who knows him.

　　I feel sure that, if he is accepted by your college, he will be able to develop his talent to its fullest potential. I sincerely hope you will give him favorable consideration.

　　Yours cordially,

　　×××

　　* 推荐信经常使用一些褒奖的形容词来描述被推荐人。以下是一些常用的描述品行和能力的词语，供大家参考：bright, clever, capable, gifted, talented, ingenious, outstanding, prominent, diligent, assiduous, industrious, conscientious, hardworking, humorous, good-humored, cooperative, compromising, competent, original, innovative, ambitious, creative, original, innovative, inventive, imaginative, firm, persistent, persevering, resourceful, kind-hearted, generous, honest, helpful, cheerful, considerate, devoted, dedicated, committed, promising, far beyond the average person等。以上各词应根据语意选择，但不要过于堆砌。
私人和公务信函--分类举例--祝贺信

　　（Letters of Congratulation）

　　例1

　　Directions: Please write a letter of about 100 words to congratulate your friend Li Ming, who did well in the passed college entrance exam and has been enrolled in Peking University.You do not need to write the address.

　　Dear Ming,

　　We are very happy to know that you have successfully passed the college entrance examination this year and have been admitted into Peking University. Allow us to give our most sincere congratulations on this exciting occasion.

　　You have all along been working hard at your professional studies, and you are excellent in most subjects. Your success shows that only hard work can yield good results.

　　We take this opportunity to express our best wishes to you. Wish you greater achievements in your college education.

　　Yours cordially,
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museum

木虫 (著名写手)
×××

　　*对朋友高考胜利的祝贺信应包括对其所付出努力的肯定，对其成绩的祝贺和对未来的祝福。

　　例2

　　Directions:Your friend Steven and Jenny have just had a new baby boy. Please write a letter of about 100 words to congratulate them.You do not need to write the address.

　　Dear Jenny:

　　How happy you must be to have a beautiful new baby boy.The happiness in my heart is just the same with you. Now you’ve experienced the joy that only a new mother knows as her baby is put into her arms for the first time.

　　I am sure that the little stranger must look like his father and some years later he will be a smart fellow.

　　May the years ahead be filled with good health and good fortune for you and Steven and your little What’s-his-name.Best wishes to all of you!

　　Very sincerely yours,

　　×××

　　*庆贺孩子出生的信一般都写给孩子的母亲

　　例3

　　Directions:Your high school classmate Zhanghong has just graduated from Cambridge University. Please write a letter to congratulate her.You should write about 100 words and do not need to write the address.

　　Dear Zhanghong:

　　How time flies! Here you are graduating from Cambridge University and planning to find a job in a computer cooperation in the United States.

　　Congratulations on the job well done while at university and good luck to you during your new career.

　　I wish you success in all your undertakings and hope you’ll find your career a source of great joy and happiness.

　　Any time when you come back home,I wish you would come to my place.Then,we may recall our high school life.Everything will be well with you —I believe.

　　Sincerely yours,

　　×××

　　*写作时要充分挖掘导语中的有效信息，特别是high school classmate等细节信息。

　　例4

　　Directions：Bill got a Doctorate in literature for Tsinghua University. Write a letter to congratulate him.You should write about 100 words and do not need to write the address.

　　Dear Bill,

　　I got the news from Mike that you have received a Doctorate in literature from Tsinghua University. I congratulate you for this. To have reached this milestone in your scholarship at a young age is really great. It means, I believe, years of assiduous study and hard work on your part. And it is an achievement you can be well proud of. As your best friend, I hope you can reach higher level in your study and do more contribution to the society. My best wishes to you!

　　Sincerely, ×××

　　* 朋友年轻有为，获得博士学位，应该祝贺。正如信中所说，这一成就是“多年来刻苦学习和努力工作的结果”（years of assiduous study and hard work）。英文有一句成语：No sweet no sweat. 世界上不劳有获的事情是没有的。

　　例5

　　Directions: Write a letter of congratulation to a friend who win the scholarship in Tsinghua University. You should write about 100 words and do not need to write the address.

　　Dear Jiang,

　　I take great pleasure in sending congratulations to you on your winning the scholarship to the Tsinghua University of American literature.

　　While I’m not a little surprised, I’m all happy to get the good news. I know you have got excellent marks for all the courses you took. It is great to know that you have achieved the goal you set for yourself. It is an award that you richly deserve. I’m really proud of you.

　　Warmest congratulations.

　　Cordially yours,

　　×××

　　* 这是一封祝贺信。字词之间流露出祝贺的诚意，如“great pleasure”，“not a little surprise”，“great”

　　例6

　　Directions: You have just found an article about your friend Jim’s success in research on Jinghua newspaper. Write a letter to him to congratulate him. You should write about 100 words and do not need to write the address.

　　Dear Jim,

　　We are very happy to learn from today’s Jinghua newspaper the great news of your success — A paper on Teaching Theory. You can’t image how pleased we are.

　　It is a well-deserved recognition of your remarkable work. We are lucky in having you among our friends, and we are so proud of you and happy for you.

　　Please accept our warmest congratulations.

　　Yours cordially,

　　×××

　　* 写作中应擅用破折号，以达到简单明了的目的。It is a recognition of 表示这是对某人某事的认同和肯定。
私人和公务信函--分类举例--求助信

　　(Letters of Asking for Help)

　　例1

　　Directions: You want to study further for a Master’s degree and you are preparing for the entrance exam. Since you have difficulty in English, you should write a letter around 100 words to ask for help from your good friend Fang.You do not need to write the address.

　　Dear Fang,

　　I am sorry that I have to ask a favour of you, with the hope that you will be kind to help me.

　　I have been longing to apply for the entrance examination for MA candidates for a long time because I want to pursue advanced studies.Unfortunately I find myself far from the required standard, especially my very poor English. At this moment, the personal friendship leads me to approach you with the request, whether you can manage to give me some constructive guidance. I promise to be a diligent student. If you agree, I will come to your house once a week at a time most convenient to you.

　　Thank you very much for your kind help on many occasions in the past.

　　Your friend,& nbsp;

　　×××

　　*Thank you very much for your kind help on many occasions in the past.

　　多次承你帮忙，不胜感激！

　　例2

　　Directions: Suppose you are a senior majored in physics and plan to study further abroad. Please write a letter of about 100 words to professor Li and ask him to write a reference for you to a U. S. university.You do not need to write the address.

　　Dear professor Li,

　　I am a undergraduate from the Department of physics and I fortunately took a major course on which you lectured. Your lessons impressed me deeply.

　　As a senior, I face the choice between hunting for a job and continuing to study. I prefer to apply for a chance to pursue a Master’s degree abroad.

　　I have taken required English exams and got excellent scores. What’s more, I have finished my personal statement, which is attached to this letter. I’m now writing to ask if you can write a reference for me, which will greatly facilitate my admission into a U.S. university.

　　Best wishes for your health.

　　Your Student,

　　×××

　　*在请求别人写推荐信时应写明自己的目的和打算，并为对方提供相关信息。

　　例3

　　Directions:You plan to apply for admission to Harvard University. You want Mr Black help you with money. Write a letter to him to tell him.

　　1) The reason for your letter.

　　2) The sum of money

　　3) How you make your living in the U. S.

　　You do not need to write the address.

　　Dear Mr. Black，

　　I have applied for admission to Harvard University. As I have no relatives in the United States and I have no enough money for the tuition. I must find a financial guarantor. You know, in applying for a student visa, an affidavit to support must be submitted from an individual who will assure this opportunity. It plays an important role for my chance to enter the Harvard University. Could you do me a favor to be my financial guarantor. If I really have the chance of coming to the U. S., I will undertake part-time employment to cover all the living expenses.

　　Please write to me soon.

　　Yours sincerely,
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museum

木虫 (著名写手)
×××

　　* 出国留学需要有人经济担保。如果是到美国留学，那么你的美国友人要填写一份担保书（affidavit of support），保证你在美国学习期间的学费和生活费用。

　　例4

　　Directions:You are preparing to ask for some help from your teacher,write a letter that:

　　1) detail what you want he or she do for you.

　　2) express your thanks to your teacher.

　　You do not need to write the address.

　　Dear Ms Wang,

　　I make bold to write this letter to ask you to do me a favour. I have tried to translate several short chinese stories into English for a part-time job. As it is the first time for me to do a translation work, I think there must be many errors and awkward expressions of Chinese English for my lack of experiences. I sincerely hope that you would read over my manus cripts and correct my mistakes and sociolisms. Also could you please give me some other suggestions on my translation work.

　　Thank you for your help with great respect!

　　Your faithful student,

　　×××

　　*. 请人帮忙除了通常所说的ask for help,也可以用do sb a favour来表达。表示很诚恳地希望什么时，可用句型“I sincerely hope that…”

私人和公务信函--分类举例--求职信

(Letters of Applying for A Job)


　　求职信的内容一般包括以下部分：

　　1）写信的缘由；

　　2）个人情况简介，例如；年龄、性别、文化程度、工作经历、工作技能、个人专长等；

　　3）推荐人或证明人姓名以供录用方查询；

　　4）约定面试时间。通常随求职信附上个人简历和两三封推荐信。

　　例1

　　Directions:You are ×××, an to—be graduate from JiLin University, majoring in English. Write a letter to a company applying for a position, Your letter should include

　　1) an introduction of yourself.

　　2) your qualification for the position.

　　3) asking for an interview.

　　You should write 100 words or so, you don’t need to write the address.

　　Dear Sirs,

　　I am a graduatee from Jilin University of Foreign Language Institute. As a student of English for Business, I hope to work in a foreign company after graduation.

　　In the past four academic years, I have proved myself to be a straight A student, awarded a succession of scholarships. My English is particularly good and German happens to be my second foreign language, which will live up to the requirements set by a wholly-owned foreign company like yours.

　　I apply for the position of assistant to your marketing project manager. You will find me a good team player, self-motivated and eager to learn. I believe I can be of value to your company.

　　I should be very happy if you would arrange an interview with me.

　　yours sincerely,

　　×××

　　*Live up to符合arrange an interview安排面试

　　例2

　　Directions:You are a senior of computer science. You’d like to be an intern for an IT company. Write a letter to present your willings:You should clear:

　　1)your education background.

　　2)your purpose of being an intern.

　　You should write about 100 words and don’t need to write the address.

　　Dear sirs,

　　I am a senior of computer science in Beijing University of Technology. I would like to work as an intern in your company. As I have a wide interest in computer, I will do whatever job assigned to me, in software development or in technical support. One of my advantages is that I am able to work conscientiously under pressure. The more challenging my task is, the better it will be done.

　　My main purpose is just to put into practice what I have learned from the classroom in the past few years and to learn about my own ability in practical work. Remuneration is not yet taken into consideration.

　　I am enclosing a resume and looking forward to hearing from you.

　　Yours respectfully,

　　×××

　　*put into practice付诸实践

　　例3

　　Directions:Suppose you graduates from Business School of Peking University.Please write a letter to a director and apply for a chance of further study. The number of words is no less than 100 words and you don’t need to write the address.

　　Dear Mr. Director,

　　I am interested in your graduate Program of International Management. I have just graduated from the Business School of Peking University, holding a bachelor degree and awarded the Title of Excellent Student.

　　I should be most obliged to you if you would send me your catalogue and necessary application forms at your earliest convenience.

　　Enclosed please find my resume attesting to my outstanding academic performance at the Business School of Peking University.

　　Thank youfor your consideration.

　　Yours sincerely,
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